Administrative Coordinator/Project Coordinator
4.
3 Ann Arbor, MI Ann Arbor, MI Full-time Full-time $45,741 - $56,503 a year $45,741 - $56,503 a year 2 days ago 2 days ago 2 days ago How to Apply A cover letter is required for consideration for this position and should be attached as the first page of your resume.
The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Summary The Pearce-Phung-Mondul Research Lab is dedicated to preventing cancer and improving the lives of cancer survivors locally and globally.
The Research Lab is home to MI-CARES (cancer & the environment study), SOCIAL (ovarian cancer cohort study), YO MI-CARES (young onset cancer & the environment study), VOICES (cervical cancer in Vietnamese populations), SAHA (Arab health initiative) and ARROWS (ovarian cancer prevention).
The Research Lab is looking for an administrative coordinator to join our core team to help achieve our goal of preventing cancer and improving cancer survivorship.
Responsibilities Calendar and Email Management:
Provide calendar and time management support to leadership you are assigned to.
Prioritize and respond to calendar requests and plan accordingly.
As requested, for leadership, schedule meetings, manage calendar invitations, find and reserve meeting rooms, prepare meeting rooms, and arrange for equipment and other meeting needs as necessary.
Act as liaison in zoom and other virtual platforms.
Respond to administrative emails.
Event Coordination:
Plan and coordinate events, including leadership and staff activities, working with venues within and outside the University to reserve space, catering, audio-visual, and other needs.
Travel Arrangements:
Coordinate the development of itinerary flight schedule and reservations, ground transportation, hotel accommodations, conference registrations and other applicable arrangements and completion of travel expense reports.
Meeting and Seminar Support:
Help facilitate meetings/seminars, prepare/distribute agendas, minutes, track action and pending items and coordinate follow-up activities.
Prep room in advance of meetings/seminars if needed, obtain and place refreshments in the room, and arrange Zoom meetings.
Purchasing:
Order and track supplies, prepare requisitions, purchase orders, non-PO vouchers as needed using the M-Pathways Procurement systems; Maintain accurate and complete documentation of financial transactions for review by Center manager and Epid dept.
Assist with compiling documents for funding proposals, including updating NIH biosketches/other support documents as well as obtaining the same updated documents for other investigators on proposals; Assist with maintaining and updating faculty curriculum vitae, other support and biosketches.
Study Organization:
Triage study emails including responding to or forwarding messages as appropriate.
Process participant incentives.
Mail documents to study participants or potential study participants.
Biospecimen delivery and pickup logistic activities, Organize presentations.
Organize webinars and newsletters including sending out announcements.
Teaching assistance:
Photocopying, organizing canvas course sites, communicating with students, scheduling guest lectures.
Submit reimbursement requests, submit and track manuscripts, prepare manuscript title pages and references.
Other related tasks as needed at the discretion of the Principal Investigators.
Required Qualifications High school diploma or equivalent.
2-3 years of secretarial and/or administrative experience.
Proven ability to prioritize, have exceptional organizational skills, meet deadlines and produce detailed and accurate work.
Demonstrated ability to work successfully within a team and also independently and exercise good judgment.
Excellent computer skills (especially in MS Word, Power Point, Excel, Google and calendaring platforms) Excellent oral and written communication skills, and proofreading skills Work Locations This position is not eligible for remote or hybrid working schedules.
This position requires in-person work.
Additional Information Michigan Public Health is seeking a dynamic staff member with a commitment to contributing to a diverse, equitable and inclusive environment for all members of our community.
THIS IS A TERM-LIMITED APPOINTMENT THAT WILL END ONE YEAR FROM APPOINTMENT START DATE, WITH THE POTENTIAL FOR AN EXTENSION DEPENDING UPON AVAILABLE FUNDING AND PERFORMANCE.
Background Screening The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.
Background checks are performed in compliance with the Fair Credit Reporting Act.
Application Deadline Job openings are posted for a minimum of seven calendar days.
The review and selection process may begin as early as the eighth day after posting.
This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement The University of Michigan is an equal opportunity/affirmative action employer.
Job Opening ID 244264 Working Title Administrative Coordinator/Project Coordinator Job Title Admin Coord/Project Coord Work Location Ann Arbor Campus Ann Arbor, MI Full/Part Time Full-Time Regular/Temporary Regular FLSA Status Nonexempt Organizational Group School Pub Health Department Epidemiology Department Posting Begin/End Date 1/22/2024 - 1/29/2024 Salary $45,741.
00 - $56,503.
00 Career Interest Administration.
Estimated Salary: $20 to $28 per hour based on qualifications.
3 Ann Arbor, MI Ann Arbor, MI Full-time Full-time $45,741 - $56,503 a year $45,741 - $56,503 a year 2 days ago 2 days ago 2 days ago How to Apply A cover letter is required for consideration for this position and should be attached as the first page of your resume.
The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Summary The Pearce-Phung-Mondul Research Lab is dedicated to preventing cancer and improving the lives of cancer survivors locally and globally.
The Research Lab is home to MI-CARES (cancer & the environment study), SOCIAL (ovarian cancer cohort study), YO MI-CARES (young onset cancer & the environment study), VOICES (cervical cancer in Vietnamese populations), SAHA (Arab health initiative) and ARROWS (ovarian cancer prevention).
The Research Lab is looking for an administrative coordinator to join our core team to help achieve our goal of preventing cancer and improving cancer survivorship.
Responsibilities Calendar and Email Management:
Provide calendar and time management support to leadership you are assigned to.
Prioritize and respond to calendar requests and plan accordingly.
As requested, for leadership, schedule meetings, manage calendar invitations, find and reserve meeting rooms, prepare meeting rooms, and arrange for equipment and other meeting needs as necessary.
Act as liaison in zoom and other virtual platforms.
Respond to administrative emails.
Event Coordination:
Plan and coordinate events, including leadership and staff activities, working with venues within and outside the University to reserve space, catering, audio-visual, and other needs.
Travel Arrangements:
Coordinate the development of itinerary flight schedule and reservations, ground transportation, hotel accommodations, conference registrations and other applicable arrangements and completion of travel expense reports.
Meeting and Seminar Support:
Help facilitate meetings/seminars, prepare/distribute agendas, minutes, track action and pending items and coordinate follow-up activities.
Prep room in advance of meetings/seminars if needed, obtain and place refreshments in the room, and arrange Zoom meetings.
Purchasing:
Order and track supplies, prepare requisitions, purchase orders, non-PO vouchers as needed using the M-Pathways Procurement systems; Maintain accurate and complete documentation of financial transactions for review by Center manager and Epid dept.
Assist with compiling documents for funding proposals, including updating NIH biosketches/other support documents as well as obtaining the same updated documents for other investigators on proposals; Assist with maintaining and updating faculty curriculum vitae, other support and biosketches.
Study Organization:
Triage study emails including responding to or forwarding messages as appropriate.
Process participant incentives.
Mail documents to study participants or potential study participants.
Biospecimen delivery and pickup logistic activities, Organize presentations.
Organize webinars and newsletters including sending out announcements.
Teaching assistance:
Photocopying, organizing canvas course sites, communicating with students, scheduling guest lectures.
Submit reimbursement requests, submit and track manuscripts, prepare manuscript title pages and references.
Other related tasks as needed at the discretion of the Principal Investigators.
Required Qualifications High school diploma or equivalent.
2-3 years of secretarial and/or administrative experience.
Proven ability to prioritize, have exceptional organizational skills, meet deadlines and produce detailed and accurate work.
Demonstrated ability to work successfully within a team and also independently and exercise good judgment.
Excellent computer skills (especially in MS Word, Power Point, Excel, Google and calendaring platforms) Excellent oral and written communication skills, and proofreading skills Work Locations This position is not eligible for remote or hybrid working schedules.
This position requires in-person work.
Additional Information Michigan Public Health is seeking a dynamic staff member with a commitment to contributing to a diverse, equitable and inclusive environment for all members of our community.
THIS IS A TERM-LIMITED APPOINTMENT THAT WILL END ONE YEAR FROM APPOINTMENT START DATE, WITH THE POTENTIAL FOR AN EXTENSION DEPENDING UPON AVAILABLE FUNDING AND PERFORMANCE.
Background Screening The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.
Background checks are performed in compliance with the Fair Credit Reporting Act.
Application Deadline Job openings are posted for a minimum of seven calendar days.
The review and selection process may begin as early as the eighth day after posting.
This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement The University of Michigan is an equal opportunity/affirmative action employer.
Job Opening ID 244264 Working Title Administrative Coordinator/Project Coordinator Job Title Admin Coord/Project Coord Work Location Ann Arbor Campus Ann Arbor, MI Full/Part Time Full-Time Regular/Temporary Regular FLSA Status Nonexempt Organizational Group School Pub Health Department Epidemiology Department Posting Begin/End Date 1/22/2024 - 1/29/2024 Salary $45,741.
00 - $56,503.
00 Career Interest Administration.
Estimated Salary: $20 to $28 per hour based on qualifications.
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