Executive Assistant
3.
7 Ann Arbor, MI Ann Arbor, MI Full-time Full-time Estimated:
$45K - $57K a year Estimated:
$45K - $57K a year 23 hours ago 23 hours ago 23 hours ago Come join Hospice of Michigan! As the largest non-profit hospice provider in Michigan, we offer comfort and peace for patients and their loved ones.
Our Commitment here at Hospice of Michigan is Every person, Every time.
Hospice of Michigan is looking for an Executive Assistant passionate to provide high quality patient care to join our team! Additional
Benefits:
Health, Dental, and Vision insurance Paid parental leave Paid time off 403(b) with a company match Flexible spending account Health savings account Life insurance Referral program Tuition reimbursement Pet insurance Plus more supplemental benefit options! Job
Summary:
Provides administrative, and operational support to the executive team members and departments as assigned or required.
This role involves participating in Board and Committee meetings as stated in the NorthStar Care Community Governance By-laws and Governance policies and procedures.
Essential Functions:
Provides timely and accurate administrative assistance to the Executive Team and the Manager as assigned, requested or required.
Anticipates needs and provides administrative assistance based on current projects and key assignments.
Manages day-to-day operations of the Office of Governance including maintaining corporate documents; facilitating meetings; event planning, coordinating and implementation; and developing and implementing board evaluation systems and processes.
Prepares Board agendas and oversees distribution of Board information packets to Board members.
Records and transcribes minutes for various Board of Trustees, committee and sub-committee meetings.
Represents NorthStar Care Community administration to callers.
Accepts incoming calls promptly and courteously and responds appropriately to customer inquiries.
Processes messages efficiently, accurately and in a timely manner.
Transfers calls appropriately to fully address customer concerns.
Triages sensitive issues to the appropriate individuals for resolution.
Ensures that complaints are handled sensitively and expeditiously within NorthStar Care Community policies and procedures.
Maintains personal calendars and schedules appropriate appointments.
Drafts and edits communications on behalf of the executive team as assigned.
Arranges travel and prepares itineraries as needed.
Creates and maintains an organized filing system for executive staff.
Ensures all required documents are filed accurately and within guidelines.
Plans events, coordinates activities, facilitates meetings, independently researches material, performs special assignments, assists with projects, reconciles monthly statements and completes board evaluation and compliance requirements accurately and on time with minimal direction.
Works with the Manager to create department/board/committee agendas and meeting materials; prepares and dispatches information packets; makes logistical arrangements; and coordinates schedules for assigned meetings.
Records and transcribes minutes for departmental and governance board/committees.
Problem solves, anticipates needs, and initiates solutions with the Executive Operations team in the operations of the Administrative office.
Assists other administrative personnel with their duties, including (but not limited to) providing reception area coverage, answering telephones, routing inquires or materials, providing back-up customer service assistance and any other duties to promote smooth daily operations.
Works collaboratively with the Executive Operations team to ensure projects are on schedule.
Processes incoming and outgoing mail on a daily basis.
Actively participates in team functions and meetings.
Utilizes allocated supplies and resources appropriately to ensure business outcomes are met.
Orders office supplies and maintains supply cabinets in an organized manner.
Adjusts to changes in workload and schedules based on changing priorities.
Participates in internal and external education, training, in-services and other activities to promote personal and professional growth.
Actively participates in activities that promote the mission of NorthStar Care Community the community.
Adheres to organizational Code of Conduct, policies, procedures, protocols and processes and all regulatory and legal requirements.
Qualifications:
Bachelor's Degree or the equivalent required in business or medical related field.
Must be computer literate, with demonstrated proficiency in Microsoft Office applications.
Must be familiar with and have operational knowledge of standard office business machines.
Must be able to read, write and speak English fluently and be able to effectively communicate orally and in writing in internal and external relationships for all essential job functions.
Must be able to coordinate several tasks simultaneously while maintaining a high degree of efficiency and accuracy.
Job Type:
Full-time Schedule:
8 hour shift Monday to Friday Education:
Bachelor's (Required)
Experience:
Office:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
7 Ann Arbor, MI Ann Arbor, MI Full-time Full-time Estimated:
$45K - $57K a year Estimated:
$45K - $57K a year 23 hours ago 23 hours ago 23 hours ago Come join Hospice of Michigan! As the largest non-profit hospice provider in Michigan, we offer comfort and peace for patients and their loved ones.
Our Commitment here at Hospice of Michigan is Every person, Every time.
Hospice of Michigan is looking for an Executive Assistant passionate to provide high quality patient care to join our team! Additional
Benefits:
Health, Dental, and Vision insurance Paid parental leave Paid time off 403(b) with a company match Flexible spending account Health savings account Life insurance Referral program Tuition reimbursement Pet insurance Plus more supplemental benefit options! Job
Summary:
Provides administrative, and operational support to the executive team members and departments as assigned or required.
This role involves participating in Board and Committee meetings as stated in the NorthStar Care Community Governance By-laws and Governance policies and procedures.
Essential Functions:
Provides timely and accurate administrative assistance to the Executive Team and the Manager as assigned, requested or required.
Anticipates needs and provides administrative assistance based on current projects and key assignments.
Manages day-to-day operations of the Office of Governance including maintaining corporate documents; facilitating meetings; event planning, coordinating and implementation; and developing and implementing board evaluation systems and processes.
Prepares Board agendas and oversees distribution of Board information packets to Board members.
Records and transcribes minutes for various Board of Trustees, committee and sub-committee meetings.
Represents NorthStar Care Community administration to callers.
Accepts incoming calls promptly and courteously and responds appropriately to customer inquiries.
Processes messages efficiently, accurately and in a timely manner.
Transfers calls appropriately to fully address customer concerns.
Triages sensitive issues to the appropriate individuals for resolution.
Ensures that complaints are handled sensitively and expeditiously within NorthStar Care Community policies and procedures.
Maintains personal calendars and schedules appropriate appointments.
Drafts and edits communications on behalf of the executive team as assigned.
Arranges travel and prepares itineraries as needed.
Creates and maintains an organized filing system for executive staff.
Ensures all required documents are filed accurately and within guidelines.
Plans events, coordinates activities, facilitates meetings, independently researches material, performs special assignments, assists with projects, reconciles monthly statements and completes board evaluation and compliance requirements accurately and on time with minimal direction.
Works with the Manager to create department/board/committee agendas and meeting materials; prepares and dispatches information packets; makes logistical arrangements; and coordinates schedules for assigned meetings.
Records and transcribes minutes for departmental and governance board/committees.
Problem solves, anticipates needs, and initiates solutions with the Executive Operations team in the operations of the Administrative office.
Assists other administrative personnel with their duties, including (but not limited to) providing reception area coverage, answering telephones, routing inquires or materials, providing back-up customer service assistance and any other duties to promote smooth daily operations.
Works collaboratively with the Executive Operations team to ensure projects are on schedule.
Processes incoming and outgoing mail on a daily basis.
Actively participates in team functions and meetings.
Utilizes allocated supplies and resources appropriately to ensure business outcomes are met.
Orders office supplies and maintains supply cabinets in an organized manner.
Adjusts to changes in workload and schedules based on changing priorities.
Participates in internal and external education, training, in-services and other activities to promote personal and professional growth.
Actively participates in activities that promote the mission of NorthStar Care Community the community.
Adheres to organizational Code of Conduct, policies, procedures, protocols and processes and all regulatory and legal requirements.
Qualifications:
Bachelor's Degree or the equivalent required in business or medical related field.
Must be computer literate, with demonstrated proficiency in Microsoft Office applications.
Must be familiar with and have operational knowledge of standard office business machines.
Must be able to read, write and speak English fluently and be able to effectively communicate orally and in writing in internal and external relationships for all essential job functions.
Must be able to coordinate several tasks simultaneously while maintaining a high degree of efficiency and accuracy.
Job Type:
Full-time Schedule:
8 hour shift Monday to Friday Education:
Bachelor's (Required)
Experience:
Office:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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